Meeting Minutes
Stonington Little League Board of Directors Meeting November 5, 2025
7:00 Call to Order 7:05 Review October’s meeting minutes - Motion passed 7:10 Presidents Report ● Last Fall ball games on Saturday. ● Planning for next year has begun. ● Beginning to form more committees to help with positions as we prepare for next season. ● Met our three new leagues: Old Saybrook, Moosup and Madison. Joining our district this year. ○ Broken into an East/West- East Lyme on East/Waterford marks the West ○ All Star Groups will be broken up into an East/West ■ Top 2 will advance to play in a double elimination for the Regional Championship ● Softball goes right to the State Tournament in Bristol. ● We will be hosting the 10U District Tournament in 2026! Treasurers Report - (As of 11/5/2025) ● Checking balance -$8751.51 ● Savings- $51,500.24 ● Playscape- $3,903.52 ● Scholarship Fund $499.14 ● Total $64,710.41 ● Rental fees looking at what 2026 will look like. Looking for one more member to join. ○ Drew in $4,000 from last year. Facilities Report- ● Chain Link Fence on Green Field has been replaced ● Concrete pad has been poured in the Parking Lot…looking to add some large blocks to block it in ● Friday, the stress release into the pad should be cut ● May have to pay for the concrete blocks (Estimated $800) Town may help support this. ● Field maintenance ○ All is done ○ Batting cages and back stops still need to be put away ● Brown and Gray Fields still need to be raked in the outfield ● All garbage cans have been picked up and power washer has been put away ● Picnic tables still need to be shuffled around and need to be tucked by the concession stand tables ○ Dividers from cages get stacked onto the tables. ● Water will be turned off at the end of the month ● Brown Batting cage stays up until after Thanksgiving 2026! ● Discussed goals→ Over $50K in Sales for Concessions, Gamechanger, more responsibility for older players. Hoping to redo the Brown Field ● Constitution and Bylaws o Minutes don’t always need to be shared but are to be kept on file for safe keeping and for records o Constitution: we are working on getting clarification on quorum for the annual meeting. Tim will reach out to Little League international for a possible amendment. o Will submit both to Little League International ● Team and League Sponsorship / Gift of Little League / Scoreboard Signs/ Fundraising Committee o Looking for more help and support for this area. Coming up with fresh ideas that can be presented to the board. ● Winter Clinic Discussion- Open Registration $100. Softball Wednesdays 5-8 / Baseball Sundays 12-4 o Location: Old Mystic Middle School o Dates- ▪ Baseball-January 4th ▪ Softball- January 7th (Same as last year 8-13) ● 2026 Registration (Opens on January 1st) o Dates, Prices, Advertisement ● Tball: $100 ● Seniors baseball: $175 ● Everything else: $150 o Updating the rates to $175 for all registration. ▪ Passed ● Family Cap: $300 (Scholarships available) o Motion to set cap at $350 ▪ Passed ● Volunteers sign up and background check on sports connect o Every coach needs to get a background check through Sports Connect ▪ Will need to sign up as a volunteer o Stay tuned for updates from Tim regarding registration on Sports Connect ▪ This will be set up prior to winter clinics ● Opening Day- April 19th o Will provide two more additional weeks of play. o Games will begin 1-2 weeks prior to Opening Day ● Scholarship Committee o Does any board member want to be a part of this committee for next year? There’s an open seat! o Did not have to play for Stonington: (Grasso Tech, Wheeler or Stonington) ● 75th Anniversary Committee o Will advertise this as we get closer to Opening Day ● December Meeting 17th ● 8:00 Adjourn (Adjourned 8:29 PM) 2026 Calendar Dates November Winter Clinic Registration Open DecemberFirst notices to 2026 Sponsors Fundraising Ideas for 2026 2026 Rental Agreement Umpire Payment Plan…moving away from cash? JanuaryRegistration Opens Winter Clinics Start 2026 Member Survey Nominations for Vern Gibson Memorial Award & The Courage Character and Loyalty Award FebruaryTeam and Banner Sponsorship Field Rental 2026 Fundraiser March Team Selection and Coach Selection Opening Day Details Volunteer Week- Field Prep Picture Day Uniforms Order March 23rd April OPENING DAY!
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September 2025
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7:00 Call to Order
7:05 Review August Minutes
No changes
Motion to approve – Keith / Jim
7:10 Presidents/District Report-
Nothing to report
7:15 Treasurer's Report -
● Checking Account 12,793.36
● Playscape Account 61,545.10
● Scholarship Account 422.29 Total 74,338.46
Last Year 75.667.56
Spent over $26k from items last month (Gator the biggest purchase)
In a very sound financial position
Mark is “not done”
Based on recent EL issues, should we have an audit?
Our biggest weakness is cash handling
Motion to approve – Jim/Keith
7:20 Facilities Report
Waiting for date on fence for Green Field
Pouring a concrete pad for dirt by Brown field
Need to add new gator to insurance policy
7:21 Directors Updates
Equipment – Tarp for green?
Need to teach people how to remove tarp
Motion to purchase new tarp for up to $2000 – Bernie / Mike
Passes unanimously
Sponsorship – Do we have another metal plate for scorebaord?
Can we use the BI Ferry?
Have team plaques
No other director updates
7:30 New Business
•Election Nomination and Process
We need to know who is staying / not staying
Need written nominations and written second
Sara is not returning as Concession Director):
• Annual Meeting
We will have another public meeting in 2026 (month TBD)
• Memorial and Scholarship Committee
Recommended to continue this committee
Both Heather and Dana will be returning
• Building and Property Committee
Continuing
• Sponsorship Plaques
• Membership Survey
John has put together a list of questions
Will be sent to Board for feedback
Will be sent through Survey Monkey once finalized
• Bylaws and website updates
Board Members asked to go through and pick apart and submit any recommended changes and amendments
• 75th Year Committee
2 and a half years away
What should we do?
Can we gather pictures, media, etc?
What kind of community involvement can we get?
Misc:
Crush field usage – Thank you for quick turnaround on vote
Having Board Member sponsored and present (Steve McAndrew)
Discussion of potential indoor facility in No Stonington
Jim F – Can we invest in sound system for the complex?
John is looking into it
Jim F – can we get names on uniforms?
Summer Ball update
12-13 year olds BB
Great turnout for sandlot
Played 6 games (went 4-2)
10-11 year olds BB
Awesome turnout for sandlot
We have Fall ball – 11 games
We will be paying umps
Softball sandlot
Feedback – had to cancel a few because there weren’t enough girls
Over all went really well
Need to work on pitching and catching (softball specific)
• Adjourn Keith / Keith 8:00 pm
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August 2025
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Stonington Little League Board of Directors Meeting August 6th, 2025, 7pm 7:00 Call to Order- In attendance: Time Lebling, John Blake, Mark Bassette, Chris Oulette, Adam Ogdon, Phil Gerwin, Kevin Beverly, Dan Volpe (Call in) 7:10 Presidents/District Report- No report 7:15 Treasurer's Report - General Fund: $96,713.33 Playscape $3,903.53 Scholarship $422.29 Grand Total $101,039.15 Discussion: Discussion that sponsorship levels were at a high due to a fantastic job by our sponsorship director. AO stated that the previous fundraiser chairperson had a lack of oversight. DD estimated all stars cost $10,000. KB motion to approve, DV seconded, All approved. 7:20 Facilities Report Discussion: Nothing to report MB 7:25 Registration • Fall Ball Plan Discussion: TL 10U, 12U and 14U baseball and softball registration will open next week. AO questioned how many teams and players to order uniforms. Games start in September. Adam will have uniforms. Steve Lenihan will drop off catchers gear.
7:30 Directors Updates- Nothing to report 7:40 New Business • All Stars Update- Discussion: 10U won district- Lost in Sections. TL stated district was very happy and thankful for our hosting. We have the option to host 10U next year. • Sponsorship Plaques- Discussion: TL Last years sponsorship chair did not get plaques or hand them out. Bernie has handed most of them out. • Survey - Discussion: TL- John as tanned the lead to create a survey. Wants survey to be anonymous or not. Will ask Keith to put on survey monkey. • Bylaws and website updates Discussion: TL We are going to take the winter to review our bylaws and constitution.
• Field Rentals (Softball) Discussion: TL Possible travel ball request. We need to review our rental agreement. TL stated war on the shore used all the fields. TL thinks outside team should have a board member sponsor who will take responsibility. MZ and the ROX are looking for field rental for the fall. TL. No rentals till after All Star Season. AO asked how many fields Bash on the Beach used. TL stated 2 but used all the facility. TL thought we could make lots of money on concession. TL stated all rentals need to be submitted to the board or directors. DD. stated all the work should not be up to Mark to do it all. DBI used the field 10 times and will send in a check for $500. Prices for rental are $50 per game not per day. AO. most important person is that the field is left in good condition. MB stated DBI just left after games. KB asked about Grosso Tech. AO stated its hard for outside organization to return field to good condition when done. War on the shore was the worst. TL We will ask DBI to take out trash and groom field. SLL will take president over all rentals. • Purchase Request: Dumb Cart/Fence/Pitchers Mound/ Dscussion: MB went to 5 places. prices ranged from $10,940 to $15k. AO motioned to buy the John Deere, DD seconded. All in favor. Passed. MB stated all green outfield fence is unsafe. got 3 bids ranging from 11K to 16K (quotes attached) MB stated 5’ outfield fence is required. Recommended we do a different field each year. DD stated we are in financial standing to do more if needed. MB will get a quote for all of green field. KB put a tarp on fence to be safe. DD makes a motion to to outfield and negotiate to do whole field. AO seconded. All in favor. Passed. AO priced out new mound for brown field. $4500.00 plus $400 shipping. DD motioned to purchase. CO seconded. All in favor. Other discussion on a new tarp, repairing around home plate, and change the coaches culture about the care of the field. AO stated there is leak in the brown field press box. MB will look into it. MB motion to adjourn- All in favor. • Adjourn 8:00 Special Meeting No meeting Prepared by TL
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July 2025 - no meeting
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June 4th 2025
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Review May Minutes: Motion Bernie, 2nd: Kevin
Presidents report: nothing
Treasurer report: umpire costs $11,046. $108120.95 in account. $79/mo for North Stonington storage should be cancelled.
Facilities Report: Mark B wants concrete pad for dirt and is going to get a quote. Tim wants a quote for a pitchers mound on Brown field.
Sponsorship: signes are ready for pickup. $3k for scoreboard sponsor.
Registration: Summer ball: 30+ BB and 20+ SB already.
Concessions Director: 2nd best year ever so far
Directors Updates: Equipment return season - get it to upstairs in Brown.
New Business: All Stars Manager Approval: Motion Dan, 2nd Bernie
Chris O: All star player approval will be done by managers and commisioners, not board.
Mark Zagol: T.Joyce not in top 12 so will not be an all-star based on stats and coach writeups
Chirs O: We've followed our by-laws to the T in regard to all-star selection.
Mark Zagol: Sherman and Souza are final 2 added to 10U softball.
Entire board approved this conversation.
End of season party will be Jun 14th at 2pm with water slide and dunk tank and sponsor plaques.
Stacey Joyce mtg: "wants SLL board of directors to be better and more transparent"
Liz Santillo mtg: "Angry at Tim, mad at a lot of things. Couldn't express what she wants."
We are hosting senoior state tournament Jly 5,6,8,9,10
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May 7th, 2025
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Review April Minutes: Motion to approve: Mark Z, 2nd: Rob A.
President's report: nothing, no district mtg
Treasurer's report: 98K in general, $104k total vs $92k last year.
Facilities Report: easy going
Sponsorship Report: 2 new scoreboard signs: EB and Dupont.
Registration: Seniors coming down, will pay $50 for 1/2 season. Summer ball open July 1.
Concessions: Price changes have helped. Added Saturday evening shifts to signup genius.
Directors Updates: Umpire Chief: managers need to monitor kids on deck, # of coaches in dugouts, batting donuts. Some umps have been sent back to training. Umpires are spread thin.
Director of Safety: 132 coaches have done safety and background checks. 2 injuries: 1 kid fell out of bounce house. 1 kid got hit in teeth in batting cage. First aid is restocked in all dugouts.
New Business:
All Stars: Chris O will be involved in player selections. Need to do proper method of coach selection. The player agent emails contianing any kids names should be considered.
No Sea Unicorns game this year. Will be doing Schooners instead.
President has all umpire envelopes while Dave is gone on vacation.
There will be an upcoming meeting with Stacey Joyce to understand what he is asking for. Kevin, John, Chris, Adam, and Chris L will be the committee to hear this.